What causes a delay in travel expense reimbursement?



The majority of businesses typically produce paper travel expense reports. One of the chief reasons against delay in travel expense reimbursement is this. If we dissect it further, the following procedures are involved:

Travel expense report submission: All business expenses are reported on the expense report form by the employee. After the trip, they complete this and include all expense receipts with the form.

The expense report is being approved: Reporting managers get these expense reports for approval after filing them. Depending on the objective and organisational structure of the business, the number of approvers may change. The expense report is returned to the submitter for correction if there are any issues or policy breaches. The procedure of expense reimbursement is now further delayed.

The refund process: The expense report is sent to the finance department for processing after approval. Before processing the reimbursement, the finance team quickly reviews the expense report. Any violation results in a return to the submitter. They give the final approval for processing the payment if everything seems good. The refund will probably be given to the worker in 2-4 days. Accountants must manually enter the expense data on a spreadsheet after processing the reimbursements.

Accounting professionals are susceptible to mistakes throughout the data entry process due to the vast amounts of data they must work with. The financial statements would then have mistakes as a result of this.

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Benefits of Automating Travel Expense Reimbursement​

  • An expedited reimbursement procedure is only one benefit of using travel expense reporting software.
  • Mobile expense reporting is possible for employees. From anytime, anywhere.
  • Employees can submit expenditure reports at any time, from any location, using any device. increase adherence to policy checks.
  • Simple to understand expense data Using a digital audit trail, increases financial productivity.